Maintain a separate personnel file for each employee containing: signed offer letter, completed W-4 and I-9, emergency contact info, performance reviews, disciplinary records, and separation documents. Keep I-9s in a separate binder (not in the personnel file) because they may be audited by ICE separately. Retain records for active employees plus 3 years after separation (or 1 year if longer for certain documents). Never include health information in the standard personnel file.
...Get full access to this course — all modules, lessons, quizzes, and checklists — for $5.
Get Full Access — $5